Invoices.
An invoice starts as a draft: no number, everything editable. Only when you click Make final does it get a number. Numbers run without gaps, so a final invoice can no longer be changed or deleted; if something is wrong, you create a credit note.
Composing from trips
On a customer's trip statement there is Compose invoice. You see the trips driven with what they earn and tick what goes on this invoice; the rest stays for the next one. Recharged costs, extra work and the fuel surcharge come along in the same step.
A trip without a price is never guessed. It is left off, but you see how many there are.
Tolls, diesel and VAT
- What the driver photographs on the road, such as a toll receipt or the ferry, can be charged on. Each receipt becomes its own line: a customer recognises "Toll 12-08 Milan", not "Recharged costs".
- Fuel surcharge: enter the base price per litre and the fuel share for the customer, and each month the diesel price with its source under Company details. The app does not fetch the diesel price itself; if it is missing, it does not calculate zero but says the price is missing.
- VAT is per line, because domestic trips and international trips with reverse-charge VAT often share one invoice. If you choose 0 percent, the app asks for the reason and will not save the line without it.
Sending and reminders
A final invoice has a Send block. The mail draft (.eml) opens a ready-made message in your own mail program, with the invoice attached; afterwards you record that you sent it yourself. The e-invoice (UBL, Peppol BIS 3.0) goes along as an attachment; it needs the customer's VAT number.
If a sent invoice is overdue, you create a reminder under Payments, in the customer's language. The tone steps up: payment reminder, second reminder, final notice. You enter interest and charges yourself, per effective date and with a source; the app pre-fills no percentage.
From trip to invoice in one step.
Try Trajenda for fourteen days with your own trips.